Email Deliverability Consultancy
Practical audits, authentication setup, warm-up plans, and sending practices that help legitimate email reach the inbox and stay there.
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Verified identity
SPF, DKIM, DMARC (with alignment) set up correctly—plus optional BIMI where it makes sense.
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Reputation recovery
Warm-up plans, complaint reduction, and engagement-led sending to rebuild sender reputation.
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Clean list health
Sunset policies, bounce handling, FBL processing, and segment strategy to avoid risky sends.
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Ongoing visibility
Monitoring and clear reporting so you can spot issues early and course-correct quickly.
What You Get
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Deliverability audit
Review of domains, DNS/authentication, historical performance, list sources, sending patterns, and current reputation signals.
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Authentication setup
SPF flattening/cleanup, DKIM keys, DMARC with alignment and reports; BIMI readiness where supported.
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Reputation diagnostics
Blocklist checks, spam-trap risk review, complaint trends, and engagement by mailbox provider.
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Warm-up & ramp plan
Volume ramping, seed segments, cadence, and content guardrails to stabilize reputation safely.
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List hygiene & sunsetting
Validated collection practices, bounce handling, FBL processing, and inactivity policies.
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Sending policy
From-address and domain strategy, segmentation by engagement, throttling windows, and suppression rules.
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Content & preflight checks
Preheader, headers, link/UTM hygiene, image/text balance, and common spam-trigger review.
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Monitoring setup
Dashboards and alerting based on delivery, complaints, engagement trends, and provider-level signals.
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Playbooks & handoff
Simple runbooks for warm-up, sunsetting, and incident response, plus a short team walkthrough.
How We Work
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1
Discover
Stack, domains, acquisition sources, historical metrics, and current pain points.
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2
Diagnose
Authentication review, reputation checks, list quality, and content/sending analysis.
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3
Remediate
DNS/auth fixes, suppression and sunsetting, segment rebuilds, and policy updates.
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4
Pilot
Warm-up rollout with controlled segments and careful monitoring.
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5
Stabilize
Scale volumes, broaden eligible audiences, and tighten preflight routines.
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6
Handoff
Playbooks, dashboards, and a short training session so the team can run confidently.
Packages
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Audit
- Full technical & sending review
- Prioritized findings & action list
- Read-out with stakeholders
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Remediation
- Authentication & DNS fixes
- Warm-up, policy, and list-health work
- Monitoring set-up & coaching
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Ongoing
- Monthly reputation reviews
- Ad-hoc incident support
- Roadmap for continuous improvement
Need help only with DNS/auth or only with list health? We can scope a focused engagement.
We Work Inside Your Stack
And many more…
Selected Customers
FAQs
Do you change our ESP or infrastructure?
We work inside your current stack. If we see platform-specific constraints, we’ll call them out with options.
How long does warm-up usually take?
It depends on reputation, list quality, and volume goals. We provide a staged plan and adjust based on signals.
Can you help with domain strategy?
Yes—sending domain vs. root, subdomain patterns for different mail types, and migration plans when needed.
Will you manage list cleaning?
We define rules and can run the first pass together. Ongoing hygiene can be owned by your team or by us on a retainer.
Who implements DNS changes?
We provide exact records and verify propagation. Your IT/DevOps team (or we, with access) can apply the changes.
Ready to stabilize deliverability?
Share your domains and a recent send report. We’ll review and suggest a practical remediation plan.
Book a Free Strategy Call
Tell us about your audience and goals. We’ll share a plan that fits your stack and team—no pressure, no fluff.
- ✓ 20–30 min Zoom or phone call
- ✓ Quick review of stack & deliverability
- ✓ 3–5 immediate, actionable wins
- ✓ No obligation, no hard sell
Privacy: We’ll only use your details to reply to your inquiry.
Prefer email? Write to hello@okemails.com.